The Ancient Links (Scotscraig) Ltd
Terms and Conditions of Membership
• The season runs from 1st April to 31st March each year
• All existing members at 1st October 2025 are deemed to be ‘Founding Members’. Any members who have joined the club after the 1st October 2025 are deemed to be ‘Members’ for pricing purposes until such time as they cease holding a membership. If a ‘Founder Member’ membership has lapsed and is re-applied for, they will no longer be eligible for a Founder Member status and standard Member status will apply.
• Evidence of age must be shown by all members purchasing an age-related membership
• Scotscraig Golfing Club memberships are personal to you and are non-transferable
• Only one primary/home/designated membership within The Ancient Links Golf Company operated venues is allowed per person
• We reserve the right to verify all information provided to us by you in connection with a membership and to require further information, including proof of age and/or residence, if reasonably necessary. We reserve the right to cancel a membership if any wrongful information is given to us in order to obtain or renew a membership.
• Where we consider that an individual has failed to comply with these terms, we reserve the right to suspend and/or terminate memberships and/or take such other action as we consider appropriate. In such circumstances, we may suspend access rights to the property and our facilities (including playing privileges). Where we decide it is appropriate to do so (in our absolute discretion), we may carry out investigations in relation to the breach or incident and may request input from you and other relevant persons. This condition applies to all venues operated by The Ancient Links Golf Company Limited.
• It is the responsibility of members to inform us of any changes to their contact details, including home address, contact number and email address.
We may ask to take your photograph so that we can verify your identity when you book to play. If you refuse to get your photograph taken or have an old photograph updated upon our request, you will be unable to play at the course, and we shall be entitled to terminate or suspend your membership or reject your application for a membership.
• Membership gives the holder the right to play over Scotscraig Golf course. Access to any other venues of The Ancient Links Golf Company must be obtained through the correct channels
• We shall not be liable to you for any of the following types of loss which you may suffer as a result of your use of your membership: loss which was not foreseeable by you or us when we entered into the contract; any business loss you may suffer, including loss of revenue, profits or anticipated savings (whether direct or indirect); loss which you may suffer in connection with damage to your physical property (including damage to your golf equipment and vehicles); loss which you may suffer in connection with personal injury suffered (including where this is as a result of the actions of other golfers) unless this arises as a result of our negligence; and loss which you suffer other than as a result of our failure to comply with these terms or our negligence or breach of statutory duty, however nothing in these terms shall exclude or limit our liability for death or personal injury you may suffer arising from our negligence, fraud or fraudulent misrepresentation and/or where otherwise it would be unlawful for us to exclude liability
• Except as otherwise provided in these terms, our total liability to you arising out of or in connection with your membership, whether in contract, delict, tort, negligence or otherwise, shall not exceed the membership fees you have paid to us in the previous 12 months
• These terms constitute the entire agreement between you and us. You acknowledge that you have not relied on any statement, representation, assurance or warranty that is not set out in these terms.
• We reserve the right to update, modify, or amend these terms and conditions at any time. Any changes will be effective immediately upon posting on our website. We encourage you to review these terms and conditions periodically to stay informed of any updates. Your continued use of our services constitutes acceptance of any revised terms.
CLUB MEMBERSHIP – CODE OF CONDUCT
General
All golfers shall conduct themselves in a respectable and responsible manner, consistent with the accepted standards for playing golf and in accordance with all applicable terms, rules and regulations. They shall demonstrate courtesy, sportsmanship and observe the spirit of the game by showing consideration to other players at all times. In particular, golfers must:
• show respect to all staff
• keep up with pace of play, and where appropriate let groups through
• rake bunkers after play and repair pitch-marks and divots
• dispose of litter using bins provided
• arrive early for their tee-time and report to the starter/pro-shop on duty for check-in prior to their tee-time
• use mats from the appropriate place in the winter or at times specified by us and follow other instructions given by staff.
Golfers must not commit any unlawful acts or act in a way considered to be misconduct and out of line with the conduct expected of golfers, including:
• Theft or fraud
• Violent, abusive, aggressive or intimidating behaviour
• Bullying, discrimination or harassment of any kind
• Deliberate and serious damage to property
• Serious misuse of The Ancient Links (Scotscraig) Limited property or name
• Bringing the organisation into serious disrepute
• Incapability brought on by alcohol or illegal drugs
• Causing loss, damage or injury through serious negligence
• A serious breach of health and safety
• Repeated acts of misconduct
• A membership being used by anyone other than the member themselves
Golfers must not:
• refuse to follow instructions from members of any of The Ancient Links (Scotscraig) Limited staff
• use obscene language or other offensive or inappropriate behaviour
• fail to check-in, pay upgrades or guest fees
• allow their guests to play unaccompanied by them, by which we mean you the member must also be playing golf within that group
• repeatedly cancel or no-show for bookings
Golfers shall act in a responsible and polite manner towards fellow golfers and golf course staff when on the golf course. They must not verbally or physically abuse or threaten others.
It is the responsibility of the member to ensure all those playing in their group have paid the appropriate fee and comply with the traditions and etiquette of golf and all applicable rules, regulations and our code of conduct. Failure to do so may lead to disciplinary action against all members in that group.
Should The Ancient Links (Scotscraig) Limited feel a member’s actions or behaviours are not in-keeping with the terms, conditions and etiquette set out in this document, they may at their sole discretion, remove the individual’s membership indefinitely.
Any member subject to disciplinary action has the right to appeal the decision. Any appeal must be submitted in writing to the general manager within 14-days of the date of notification of the disciplinary outcome. The appeal will be reviewed in accordance with the club’s disciplinary procedures, and the decision following the appeal shall be final.
PLAY ON THE GOLF COURSE
• No play is permitted before the first tee time of the day. The Ancient Links (Scotscraig) Limited reserves the right to allow play earlier than these times.
• The course will be opened for play as early as possible however greenkeeping duties may still be taking place at these times.
• It is expected that members play the course they are on in hole number order and not miss out holes as the greenkeeping duties take place generally in the same order.
• Members that come across greenkeepers undertaking their duties, then the greenkeepers have priority although it is very likely they will stand aside and allow the member to carry on playing.
• If members are regularly playing early, missing out holes or playing at a speed that prevents greenkeeping staff from completing their duties punctually the member(s) may be advised or even made to play later.
• If it is the player’s intention to begin their round anywhere other than the 1st hole, they should consult with the Starter or pro-shop staff first. Failure to do so may result in the Course Ranger asking the player(s) to step aside or be asked to leave the course if they are causing issues with the flow of play.
• Members and their guests may play from any tee. If the group decides to play from a tee other than the tee of the day, they must keep up with play and keep pace with those playing from the tee of the day.
• In winter, the use of mats comes into play for the long-term benefit of the Course and members. Players not using a mat from the appropriate place will: on the 1st breach, receive a two-week suspension of their playing rights; on a 2nd breach, receive a suspension of their playing rights for the rest of that Winter period; and on a 3rd breach, have their membership terminated.
• All players should check in with the Starter or pro-shop BEFORE they play, and it is recommended that a tee time is booked in advance.
BUGGIES – ACCESS FOR PEOPLE WITH DISABILITIES
• The Ancient Links (Scotscraig) Limited agrees that those members who are unable to play golf without the aid of a buggy may apply in writing to the General Manager to request access to the course with a single-seat buggy.
• Only purpose built, single seated golf buggies permitted.
• Two-seater buggies may be rented by pre-booking via the golf operations team based in the pro-shop.
• In the interests of personal safety and course protection, people with disabilities are requested to comply with all the relevant guidelines including as set out below. It is recognised that there may be areas of the courses that the rules cannot be strictly followed however due consideration must be given at all times:
• Buggies must be kept at least 6 metres away from greens and not driven on tees.
• Buggies must be kept at least 2 metres away from hazards such as all bunkers and ditches.
• Please use the bridges for burn crossing at the 11th, 14th and 15th holes.
• Avoid steep slopes and heather areas at all times.
• Avoid non-mown rough areas at all times.
• It is the owner’s responsibility to ensure their vehicle is maintained in proper working order.
• Tyres must be properly inflated, and the buggy must be regularly serviced.
• All Ancient Links (Scotscraig) Limited staff are authorised to advise buggy drivers on their conduct and/or buggy condition if in breach of any of the above.
• All players using a buggy on the course do so at their own risk.
• All private buggies must have a current and valid insurance policy to cover liability for risks to third parties. A copy of such insurance shall be provided to The Ancient Links (Scotscraig) Limited promptly on request. Any person who operates a buggy shall be liable for their actions and any harm caused as a result of such use.
• Use of buggies remains subject to our discretion, for example if the ground conditions are assessed as being inappropriate for the use of buggies.
• The Ancient Links (Scotscraig) Limited reserves the right to review the buggy policy at any time.
SUSPENSION OR CANCELLATION DUE TO ILLNESS
• You can apply in writing to the golf operations team at: admin@scotscraiggolfclub.com to suspend your membership due to serious illness or major surgery or medical condition or disability (including temporary disability) or pregnancy or other exceptional personal circumstances. Such application shall include relevant details of the reason for the application and supporting documentation. We reserve the right to request further evidence to support your application (such as a doctor’s note confirming that you are unfit to play golf and the likely duration). Unless the circumstances which form the basis of your application are emergency circumstances, you must apply for the suspension in advance of the circumstances arising.
• We shall be entitled to accept or reject an application for suspension of a membership at our absolute discretion and for a period that we consider appropriate. Any suspensions granted shall be for an initial period of at least three months and no more than twelve months. In the event the circumstances which are the basis of your application are to continue beyond the initial suspension period, you are required to submit a new application, or the suspension period will not be extended. The terms of this section “Suspension or cancellation due to illness” shall apply to any applications for an extension of the suspension period.
• You must notify us as soon as possible in the event of a change in your circumstances which means you are able to play golf again.
• Without limiting our right to accept or reject each application for suspension in our sole discretion, suspensions will usually only be granted to relevant members on one occasion per membership year and, in the event you make repeated requests for suspensions for non-medical reasons, we reserve the right to suggest terminating your membership and applying for a membership at a later date.
• If we agree to suspend your membership due to illness or major surgery or medical condition or disability (including temporary disability) or pregnancy or other exceptional personal circumstances: (a) no refund shall be provided and, if you are paying for your membership by direct debit, your payments will continue to be taken during the suspension period as normal. ; (b) we shall be entitled to lift the suspension on the earlier of (i) the end of the period for which we agreed to suspend your membership; (ii) the end of the period of time set out in the doctor’s note; (iii) notice from you that are able to play golf again; and/or (iv) as otherwise agreed with you.
• Once the suspension has ended, in respect of members who pay by direct debit payments, your ticket will be reinstated, and a credit provided for the membership suspension period with payments adjusted on a pro-rata basis. For those who paid in full for the season, any pro-rata credit from the suspension (i.e. the relevant fees which were payable in relation to the approved suspension period) will be carried forward into the next year and applied accordingly by way of discount to your membership fee for the following year. Should you decide not to renew your membership the following year, no refund will be provided.
• You will not be eligible to enter or play in competitions at the club during any suspension period.
• Any outstanding fees owed by you to us must be settled before a suspension takes effect.
• No refunds/credits will be given for any period prior to your request being accepted, regardless of whether you have played or not.
TEE TIME AVAILABILITY
We are committed to ensuring that all golfers have opportunities to play the golf course while seeking to optimise the use of available tee times. Allowing more flexible booking arrangements, maximises access to the course ensuring that every available tee time can be utilised effectively.
Tee Time Slot Bookings
• Any available tee time slots can be booked. Course guidelines apply.
• This applies outside golf course priority tee times, competitions, and matches, and ensures that all members can find opportunities to play.
Encouraging Golf Participation
• All available tee times that are not used by priority groups or events (competitions, club matches) will be open for booking by members and visitors where appropriate and subject to these terms and conditions. This will increase the accessibility of tee times and give more golfers a chance to play.
Intelligent Golf Booking system
• Tee-time reservations can be made more easily and efficiently using the intelligent golf platform available through the Intelligent Golf App. The booking system allows players to check for availability, create and manage bookings in real time.
Promoting Flexibility and Inclusiveness
• Players are encouraged to take advantage of available tee times by being flexible with group sizes. Golfers can book as individuals, two balls, three and four balls, and should be open to pairing with other players.
• If and when the course is busy, The Ancient Links (Scotscraig) Limited reserve the right to pair groups together to maximise the use of tee times
TEE TIMES
(member priority tee-times)
Member tee times are as follows :-
(a) on weekdays:-
Between 7.00am (currently 7.36am) and 9.30am, 1.30pm and 2.26pm and between 5:06pm and 6.02pm;
(b) on Weekends:-
Between 7.00am (currently 7.22am)-10.58am;
(Visitor priority tee-times)
Visitor tee times are all tee times other than member tee times and priorities.
Visitors will have access to any unused members times 3-days prior to the date of play
During the Winter season, all times are the same as above, subject to light.
BOOKING PROCEDURE
Your membership is linked to the Tee sheet accessed via the Intelligent Golf App and opens at 7.45pm eight days in advance for all members who wish to make bookings. Bookings are secured on a first come first served basis (subject to availability).
Guest rounds in member times
All Members are entitled to invite guests to play the golf course subject to availability and the following.
• A member can book on up to 3 guests 8 days ahead Monday-Friday.
• At the weekend, only one guest per member is allowed per tee time unless the member uses any available Visitor tee times or the final hour of member times.
• The member must play with their guest(s).
• The member is responsible for their guests conduct on the course and they are expected to follow the member rules and regulations.
• Any inappropriate/bad behaviour by the guest will be the responsibility of the member.
• Guest rounds may not be used for commercial purposes i.e. sold to visitors at a profit.
Booking in visitor times
• Members wishing to play in visitor times can do so 8-days prior to the day they wish to play. If there is an available slot in the visitor tee-times, they may then make a booking.
• If a member wishes to book a time to take out guests in visitor times, they can do so up to 60 days prior to the date they wish to play. Members will be required to pay for their guests at the time of booking. Members can introduce up to three guests per booking.
• If a member’s guest cancels at the last minute (i.e. 9 days prior to date of play), no refunds will be issued, but the member may still choose to play in the allocated time.
• If space permits visitors may be added to the tee time.
ON THE COURSE
Safety
Please be aware of members of the public such as dog walkers who may be using the public right of way and could be endangered by a stray shot.
Players shall ensure that the group in front are out of range before they play a shot and make certain that no one is standing close by when a shot or practice swing is made.
Players shall alert greens staff who may be working on the course nearby or ahead, before a stroke is played in case they are struck by a ball.
Pace of Play
Players shall play “Ready Golf” when appropriate. “Ready Golf” is a term used to indicate that players should play when they are ready to do so, rather than adhering strictly to the “farthest from the hole plays first” stipulation in the rules of golf.
It is a group’s responsibility to keep up with the group in front. If a group loses a clear hole and is delaying a group behind, they shall invite the group behind to play through.
Where a group has not lost a clear hole, but it is apparent that the group behind can play faster, they shall invite the group behind to play through. The term “group” includes a single player.
If a player believes their ball may be lost or out of bounds, they shall play a provisional ball to save time. As soon as it becomes apparent that the ball may be difficult to find, the preceding group shall be waived through.
LIABILITY AND INSURANCE
The Ancient Links (Scotscraig) Limited takes reasonable steps to design, maintain, and operate the course safely and in line with industry best practices.
As such, we are not legally liable for injuries or damage caused by wayward golf balls unless proven negligence in our management.
Golfers are individually responsible for their actions on the course and are expected to play with due care and attention, observe all course etiquette and local rules, accept personal responsibility for any damage or injury caused.
We recommend all golfers carry their own personal liability insurance, either independently or through golf affiliation bodies.
If a golfer strikes a person or property they are expected to stop play and immediately, offer assistance, exchange contact details with the affected person (if appropriate), notify a member of the Scotscraig team or report to the Golf Operations Team within the pro-shop, take photos of the damage if safe and appropriate.
CARE OF THE COURSES
Pitch marks and divots
Greens staff can be greatly assisted by repairing pitch marks on arriving at a green and replacing divots following a stroke. Please make sure you have a pitch mark tool before you begin your round.
Bunkers
Before leaving a bunker, please smooth over the sand using the rake provided, sweeping the sand towards the face. The rake should be left in the sand with the handle resting on the rim at the side of the bunker.
Greens
In addition to pitch mark repairs, please help maintain the greens by avoiding taking trollies across them. Handle the flagstick with care when replacing it, and refrain from using a club to remove your ball from the hole, as this may cause damage.
Please observe all notices, wherever they are on the course, regulating the movement of traffic and golf trolleys.
COURSE RANGERS
Course Rangers may be present on the course, ensuring a smooth pace of play and an enjoyable experience for all golfers. They monitor the course, assist players, and help maintain etiquette and safety standards. If you need guidance or have any concerns, look out for them, they are here to help. Please respect their role in keeping the course running efficiently for everyone.
DRESS CODE
The Ancient Links (Scotscraig) Limited maintains a relaxed but respectful approach to dress. Clean, tidy clothing designed for golf is welcomed.
The intention of our dress code is to ensure all golfers feel comfortable and respected. If in doubt, please contact the Professional Shop in advance and we will be happy to help.
DOGS/PETS
We recognise that dogs may be a natural part of everyday life for many members and visitors. We aim to take a practical and considerate approach that balances this with the enjoyment, safety and comfort of all golfers and guests.
Well-behaved dogs are welcome on the course and club grounds provided they are always kept under control, do not interfere with play, and are considerate of other golfers, staff and wildlife.
Owners are responsible for ensuring that dogs:
• are kept on a lead;
• do not disrupt play or distract other golfers;
• do not cause damage to the course or facilities; and
• are cleaned up after at all times.
For the benefit of all, dogs are not permitted in certain areas of the clubhouse or facilities, and may be restricted during busy periods, competitions, or where course conditions, safety or operational considerations require.
The Club reserves the right to exercise reasonable management discretion in relation to dogs on the course or grounds, including requesting that a dog be removed where its presence is causing disruption, discomfort or concern. Any such discretion will be applied sensibly, proportionately and in good faith, with the intention of preserving a positive experience for everyone.
CANCELLATIONS
Cancellations must be made as early as possible to give consideration to members who may be waiting on a suitable cancellation.
If the cancellation is made unreasonably late and does not therefore allow sufficient opportunity to rebook the tee time, the Starter may regard this as the same as players not turning up.
Members who repeatedly cancel late may be written to by the Head of Golf Operations for investigation and possible appropriate action.
BLOCK BOOKINGS
Block bookings, i.e. bookings for more than one time, are not normally accepted, except for priorities already agreed for the season. However, at the discretion of the Head of Golf Operations, such bookings may be accepted if they do not adversely affect other members. Each individual tee time within a block booking must contain at least two names of members.
COURSE CLOSURES
If the course is closed for the entire day due to weather or other circumstances, all scheduled member bookings for that day will be lost and will not carry over.
If play is suspended and the course(s) reopen later that day (e.g. the course reopens at 10:00 AM), all bookings prior to the course reopening will be lost and not carried forward. Any booking after the reopening of the course will remain unaffected.
All guest fees for bookings effected by course closure/suspension of play will be refunded in full or an alternative date arranged.
Players affected by closures are welcome to check for available tee times later that day or on alternative dates.
MEMBERSHIP APPLICATION PROCESS AND WAITLIST
• For those member applicants who apply to pay for their membership other than on an annual or monthly direct debit, must be made by the 31st March, which falls immediately prior to the start of the relevant membership year.
• Individuals wishing to purchase a membership must apply by email to admin@scotscraiggolfingclub.com. Once renewals begin in the month of March, the team will email applications out to those eligible on the waitlist. After completing your application, you will receive an email from us acknowledging that we have received your application and providing next steps to confirm the application process and make payment.
If we accept your application, once all details are completed, you will receive an email from us confirming acceptance of your application and issuing your membership, at which time your contract with us will be formed for the 1 year membership, for the duration from 1st April to 31st March and subject to these terms.
• We have the right (in our absolute discretion) to decide whether to accept or reject applications for a membership each year, including if you have previously had a membership suspended or terminated at The Ancient Links (Scotscraig) Limited.
• The price for your membership will be set out on the application form for the relevant year.
• Members must pay for their membership before close of business on 31st March or have a direct debit mandate in place. Any person who has not paid by that date is liable to lose their right to membership.
• No reminder will be sent.
• Monthly and annual direct debits are available, provided that all payment plan subscriptions must be paid on the 1st day of the month in equal instalments.
• Where membership becomes available part-way through the membership year, members are asked to contact the Club team directly. The team will confirm the applicable subscription rate, which will be calculated on a scaled percentage basis for the balance of that membership year.
• You have a right as a consumer to cancel the contract within 14 days after you receive your membership, or in the case of renewals, after your membership is renewed, in which case you will receive a refund.
• Any member that is paying for their membership monthly and fails to maintain their monthly direct debit, The Ancient Links (Scotscraig) Limited reserve the rights to charge the member the following amounts to cover all administration costs:
o First missed direct debit – nil
o Second missed direct debit – £15
o Third (and thereafter) missed direct debit – £20
• We retain the right to remove the direct debit facility from any member that demonstrates an inability to maintain/upkeep their payments. In the event that your direct debit facility is cancelled, you will be required to pay any outstanding balance and the remaining part of the season in full before gaining access to any of the course.
WAITING LISTS
• The waiting list is maintained by the Team. Those enquiring to join the waiting list may request the number of individuals on the list and rough estimations on the number likely to be accepted in the season ahead.
• Those who are contacted when they have reached the top of the Waiting List during the renewal period in March each season and do not reply within the requested period of time, will retain their position on the waiting list until the same offer is made again when availability permits. If they declined for a second time or do not reply within 7 days of the relevant communication, they will be removed from the waiting list.
The Waiting list is revised as soon as they are available after the season begins and all renewals are complete.
MEMBERSHIP BENEFITS
There are a number of benefits that come with being a member at The Ancient Links (Scotscraig) Limited, in each case subject to availability:
• Access to pre-determined tee times on the golf course.
• Members receive a 10% discount in The Pro Shop off standard retail price. Sales prices do not qualify.
• Members receive a 20% discount on Food & Beverages in the Scotscraig Clubhouse Restaurant and Bar.
• Unlimited guests, subject to the advanced payment of guest fees.
• 0% Direct Debit scheme to pay for your membership.
• Access to the practice area.
Membership does not guarantee availability of the facilities at any particular time and use of the golf course, greens, practice areas and associated facilities is subject to availability.
The course or practice areas may be closed from time to time to because of adverse weather conditions, for competitions and/or for maintenance, repairs or improvements.
FOUNDER MEMBERSHIP TYPES
Membership Types Membership Type Description
Full Membership Golfers who are 33 years of age or older.
5 Day Membership Golfers who are 33 years of age or older and only permitted to play Mon-Friday
5 Day Plus Membership Golfers who are 33 years of age or older and only permitted to play Mon-Friday and after 1pm on Sundays.
Country Membership Golfers who live a minimum of 30 miles from the Club.
Overseas Membership Golfers whose main residence is in another country outside GB&I and live there for more than 6 months per year.
Intermediate Golfers who are at least 29 years of age but under 33 years of age.
Young Adult Golfers who are at least 25 years of age but under 29 years of age.
Youth Golfers who are at least 19 years of age but under 25 years of age.
Junior Golfers who are at least 14 years of age but under 19 years of age.
Juvenile Golfers under 14 years if age.
NEW MEMBER TYPES FOR THE 2026/27 SEASON
Membership Types Membership Type Description
Full Membership Golfers who are 33 years of age or older.
Intermediate Golfers who are at least 29 years of age but under 33 years of age.
Young Adult Golfers who are at least 25 years of age but under 29 years of age.
Youth Golfers who are at least 19 years of age but under 25 years of age.
Junior Golfers who are at least 14 years of age but under 19 years of age.
Juvenile Golfers under 14 years if age.
SUPPLEMENTARY MEMBERSHIP TO OTHER ANCIENT LINKS VENUES
The Ancient Links Golf Company Limited is pleased to offer a supplementary membership facility to existing founder members and ordinary members, providing member access to other venues operated by The Ancient Links Golf company Limited. This product is only available to full paying (7-day) memberships. Applications for supplementary membership to other Ancient Links venues can be made by contacting the club office or emailing admin@scotscraiggolfingclub.com
For the 2026/27 season (1st April 2026 – 31st March 2027) supplementary membership is available at Forfar Golf Club at an additional cost of £120.00.
Supplementary membership also includes access to the Monthly Medal competition, but no other home members events.
Supplementary membership entitles the holder to book golf 3-days in advance of play.
Forfar Golf Club Members Terms and Conditions will apply.
DATA PROTECTION & PRIVACY
The Ancient Links (Scotscraig) Limited – Members Privacy Notice
Data Controller: Head of Golf Operations
The Ancient Links (Scotscraig) Limited collects and processes personal data relating to our members to manage the member relationship. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations.
Membership Structure & Data Sharing
By applying for or renewing membership with The Ancient Links (Scotscraig) Limited, you acknowledge and agree that your membership also constitutes membership of Scotscraig Golf Club, being the owner of the golf course and club assets.
The Ancient Links (Scotscraig) Limited manages the golf operations, administration and member services on behalf of Scotscraig Golf Club. Accordingly, your personal data may be shared between The Ancient Links (Scotscraig) Limited and Scotscraig Golf Club where necessary for the legitimate administration, governance, operation and fulfilment of your membership rights and obligations.
Both entities are committed to processing personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and all applicable privacy legislation.
What information do we collect?
The Ancient Links (Scotscraig) Limited collects and processes a range of information about you. This includes:
• your name, address and contact details, including email address and telephone number, date of birth and gender;
• the terms and conditions of your membership agreement, including your membership status and ticket type;
• bank details required for membership payments;
• information about your emergency contacts;
• information relating to your booking details and events attendance;
• details of any disciplinary or grievance procedures in which you have been involved, including any warnings issued to you and related correspondence;
• information about medical or health conditions, if this is a requirement requested for membership;
• photography or film footage of you at The Ancient Links (Scotscraig) Limited taken for business purposes – please refer to our Photography and Filming Policy for more information.
The Ancient Links (Scotscraig) Limited collects this information in a variety of ways. For example, data is collected through membership agreement documentation; obtained from your passport or other identity documents such as your driving licence; from forms completed by you at the start of or during your membership; from correspondence with you; or through interviews or other meetings.
Data is stored in a range of different places, including in your membership personal file, in The Ancient Links (Scotscraig) Limited booking management systems and in other IT systems (including The Ancient Links (Scotscraig) Limited communication and marketing systems and member area of the Company website).
Why does The Ancient Links (Scotscraig) Limited process personal data?
The Ancient Links (Scotscraig) Limited needs to process data to enter into a membership agreement with you to meet our obligations within the contract. For example, we need to process your data to provide you with a membership, to process your booking requests in accordance with your membership agreement and to administer membership benefits, etc. In some cases, The Ancient Links (Scotscraig) Limited has a legitimate interest in processing personal data before, during and after the end of the membership relationship. Processing membership data allows The Ancient Links (Scotscraig) Limited to:
• manage and maintain the member golf bookings;
• run membership events and tournaments;
• communicate with our members in variety of formats including telephone, email and publication;
• operate and keep a record of investigation and disciplinary processes, to ensure acceptable conduct; and
• ensure members are complying with relevant policies and procedures
Some special categories of personal data, such as information about health or medical conditions, is processed to support members with a specific request to support their needs or to pause their membership.
Who has access to data?
Your information will be shared internally amongst the Departments who require access to membership information as part of their daily duties, only if access to the data is necessary for performance of their roles. Your data may also be shared with other members when tee-time information is shared via The Ancient Links (Scotscraig) Limited websites. Members can view member numbers and surnames only. This information is not accessible by anybody who is not a member of The Ancient Links (Scotscraig) Limited.
Personal data may also be shared with Scotscraig Golf Club, as the owning members’ club entity, where required for governance, constitutional administration, member records, legal obligations and operation of the Club.
How does The Ancient Links (Scotscraig) Limited protect data?
The Ancient Links (Scotscraig) Limited takes the security of your data seriously. We have internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the performance of their duties. Please also refer to our standard Privacy Policy.
Where The Ancient Links (Scotscraig) Limited engages third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
How long does The Ancient Links (Scotscraig) Limited keep data?
The Ancient Links (Scotscraig) Limited will hold your personal data for the duration of your membership. The periods for which your data is held after the end of your membership are detailed below:
• Name: 4 years after having cancelled membership.*
• DOB: 4 years after having cancelled membership.*
• Postal Address and Email Address: 4 years after having cancelled a membership. After 4 years, data is anonymised to only keep town & post code information which is kept indefinitely for analytical purposes only. *
• Previous Address & Previous Email: 4 years after having cancelled a membership.*
• Telephone, Email: 4 years after having cancelled membership.*
• Gender, Emergency Contact & Bank Details: 1 year after having cancelled a membership to support any ongoing queries.*
• Booking Records, Membership status & Type: 4 years after having cancelled a membership. *
• Proof of Age, Address or Medical Information: Securely destroyed or deleted as soon as cancellation approved.
• Membership Agreement and Investigation/Disciplinary History: 4 years after having cancelled a membership.*
• Events Attendance Data: 1 year after event or having cancelled a membership (whichever is sooner).
• Published Data on Website and booking platform: removed from the day after play.
*Unless an investigation or disciplinary process has concluded with the member being banned or still having outstanding issues on their account. In which case, this information will be retained indefinitely in order to manage potential Membership requests for the same individual in the future.
Should you have any queries on specific retention periods, please liaise with the Head of Golf Operations.
Your rights
As a data subject, you have a number of rights. You can:
• access and obtain a copy of your data on request;
• require The Ancient Links (Scotscraig) Limited to change incorrect or incomplete data;
• require The Ancient Links (Scotscraig) Limited to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
• object to the processing of your data where The Ancient Links (Scotscraig) Limited is relying on its legitimate interests as the legal ground for processing;
• and ask The Ancient Links (Scotscraig) Limited to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override The Ancient Links (Scotscraig) Limited legitimate grounds for processing data.
If you would like to exercise any of these rights, please contact the Data Controller. Further details on how to do this can be provided by e-mailing admin@scotscraiggolfingclub.com. If you believe that The Ancient Links (Scotscraig) Limited has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You have some obligations under your membership agreement to provide The Ancient Links (Scotscraig) Limited with data. Without certain information, The Ancient Links (Scotscraig) Limited would be unable to proceed with your membership agreement.
*This Privacy Notice was last updated in January 2026*
PHOTOGRAPHY & FILMING
The Ancient Links (Scotscraig) Limited– Photography & Filming Policy
This policy statement applies to all members of The Ancient Links (Scotscraig) Limited, hereon referred to as ‘ALGC/SC’’ throughout this policy.
ALGC/SC will, on occasion, take photographs and videos as an aid to routine business operations including, but not limited to, capturing memories from events and marketing/PR opportunities. When this is the case, members will be informed in advance via email or by printed notices at or near the location. At this time, you will have the opportunity to advise the team if you would like to be excluded from any filming or photography taking place.
The following sets out how ALGC/SC use photography and videography to carry out its day-to-day business activities.
Purpose
There may be times when you are either the object of an ALGC/SC photograph/film, or at least it is possible that you might be visible on said photograph/film. The purpose of this policy statement is to:
• protect Members who take part in ALGC/SC services, events and activities, specifically those where photographs and videos may be taken
• set out the overarching principles that guide our approach to photographs/videos being taken of members during our events and activities
• to ensure that we operate in line with our values and within the law when creating, using and sharing images of members.
Please note that any historical photography/filming prior to the introduction of this Policy were taken with verbal consent from the members. This Policy is a formalisation of such consent.
For the avoidance of doubt, photography/filming shall mean any image, video, audio or other recording stored in or on any optical storage medium, magnetic storage medium, electronic memory, or any tangible medium of expression, as currently exists or which becomes available in the future.
Legal Framework
This policy and consent form is written in compliance with the Data Protection Act 2018 and in direct conjunction with our Members privacy Notice and our standard Privacy Policy.
We recognise that:
• sharing photographs and films of our activities can help us celebrate the successes and achievements of our business and Members, provide a record of our activities and raise awareness of our organisation
• the welfare of the Members taking part in our activities is paramount
• Members have a right to decide whether their images are taken and how these may be used, regardless of age, disability, gender reassignment, race, religion or belief, sex or sexual orientation
• consent to take images is only meaningful when the individual understands how the images will be used and stored
Photography and/or filming for SC use
• We recognise that ALGC/SC may use photography and filming as an aid to routine business operations including, but not limited to, capturing memories from events, marketing opportunities etc. This should only be done with ALGC/SC’s permission and using our equipment, or by hiring in an approved external photographer.
• ALGC/SC reserve the right to copy, modify and reproduce images for business purposes.
• You would agree to waive any claims to compensation or royalties for the use of these images.
If we hire a photographer for any content, we will seek to remain GDPR compliant by:
• providing the photographer with a clear brief about appropriate content and behaviour
• reporting concerns regarding inappropriate or intrusive photography
Photography and/or filming for wider use
There will be occasions where people such as, but not limited to, journalists or photographers (not hired by ALGC/SC), wish to record photography/filming and share them professionally or in the wider world. If you do not wish to appear in such photographs/film, please either avoid the area in which photography/filming is taking place or tell the photographer so that they can take the appropriate steps to ensure you are not captured.
If consent to take photos or filming is not given:
If you do not consent to photographs being taken, we will respect your wishes. We will agree in advance how you would like to be identified so the photographer knows not to take pictures of you. Should you give consent but wish to revoke it in the future, you may do so by submitting a request in writing to the Head of Golf Operations.
Your rights
As a data subject, you have a number of rights. You can:
• access and obtain a copy of your data on request;
• require ALGC/SC to change incorrect or incomplete data;
• require ALGC/SC to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
• object to the processing of your data where ALGC/SC is relying on its legitimate interests as the legal ground for processing;
• and ask ALGC/SC to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override ALGC/SC legitimate grounds for processing data.
If you would like to exercise any of these rights, please contact the Head of Golf Operations. You can make a subject access request by completing an ALGC/SC form for making a subject access request. This form is accessible by requesting a copy from a member of the Golf Operations Team. If you believe that ALGC/SC has not complied with your data protection rights, you can complain to the Information Commissioner.
Storing images
We will store photographs and videos of Members securely, in accordance with our Members Privacy Policy and our standard Privacy Policy. We will keep hard copies of images in a locked drawer and electronic images in a protected folder with restricted access.
ALGC/SC may also share personal data with independent third-party companies that have been engaged for these purposes. ALGC/SC may also transfer my personal data to countries outside the European Economic Area (EEA), such as (but not limited to) the United States of America, which have different, and less protective data protection laws. But, where the latter is the case, ALGC/SC relies on admissible data transfer mechanisms, such as Standard Contractual Clauses, Binding Corporate Rules or the US recipient’s Privacy Shield certification, if any.
Images will be stored for an indefinite period for historical record, archiving and cataloguing purposes. We will never knowingly retain images on unencrypted portable equipment such as laptops and mobile phones. If any data is transferred via a mobile phone or portable device, it will be transferred onto the secured network and deleted from such device following conclusion of its purpose of use. Images which are taken for the purpose of a member or event entrance identification will be removed from ALGC/SC systems in line with our Members Privacy Policy.
CLUBHOUSE LOCKERS
The following Terms and Conditions govern the use of the Members Lockers in the Club House.
Remember:
• Your locker is your responsibility
• There will be a charge if you lose your key
• Do not store anything illegal in your locker
Terms and Conditions of use
Definitions
1. a) “Locker” means a locker situated in either the men’s or women’s changing rooms situated on the ground floor of Scotscraig Clubhouse and allocated to the member by The Ancient Links (Scotscraig) Limited.
2. b) “User” means any member of The Ancient Links (Scotscraig) Limited who, subject to these Terms and Conditions uses a locker.
3. c) “The Club” means The Ancient Links (Scotscraig) Limited, Tayport, Fife.
Payment for Lockers
If you presently hold a locker, we presume you wish to maintain your locker rental and a one-time payment will be processed on or before the 1st April.
Should you opt not to renew your locker rental, please inform the Scotscraig team by 31st March.
If you would like to join a waiting list for lockers, kindly inform the team.
Allocation of Locker
A Locker shall be allocated (when it becomes available) to the person residing at the top of the locker waitlist. Users shall be provided with a locker key on allocation.
The Locker and Locker key shall at all times remain the property of The Ancient Links (Scotscraig) Limited.
In return for use of the Locker, a rental fee shall be payable in advance by the user to the Club via the renewal process
Use of Locker
The Locker will be used by the user solely for the purposes of storing golf clubs and other golf equipment. The user shall not allow any other person to use the Locker.
• The Locker shall not be used for storage of any materials deemed to be inappropriate by the Club such as perishable items and illegal materials.
• In the case of illegal or dangerous items being found in the Locker by the Club staff, immediate and appropriate action will be taken by the Club staff in terms of liaison with the Police and any others who it may concern.
• The user shall be entitled to access the Locker during normal opening hours of the Club and at no other time.
(Please note that the management reserve the right to close the clubhouse earlier than published times).
• The user shall keep the locker clean and in good condition. The user will notify the Club immediately of any damage caused to the locker. Charges may be applied by the Club for the repair of any damage caused by the user.
• The user will notify the Club immediately if the Locker key is lost or stolen. The Club shall provide the user with a replacement Locker key where possible and the Club shall at its sole discretion be entitled to make a charge for the loss of any locker key.
• The User shall place belongings in the Locker entirely at the user’s own risk and the Club shall have no responsibility for any loss or damage incurred to the user’s personal belongings placed in the Locker for any reason whatsoever.
• The user shall comply in all respects with all The Club rules, regulations and codes of conduct.
Access by Management
The Club shall be entitled to routinely access the Locker at all times and without notice to the user for the purposes of security, maintenance and repair and all other purposes deemed necessary.
Major Events
The Club have the right to ask the user and to expect the user to vacate the Locker for the days prior to and duration of major event for use by the competitors. You may be asked to vacate your locker as early as 1 week prior to the event date including the event dates.
Termination
• Any user whose locker agreement is terminated by The Club on the grounds of misuse shall be barred from applying for locker rental in the future.
• The Club shall be entitled to terminate use of the Locker on giving no less than one week’s prior notice to the user.
• Where the Locker or any part thereof is materially destroyed or damaged so as to render the Locker unfit for use, the user’s right to use the Locker shall terminate immediately.
• In the event of the user breaching any of the obligations of these Terms and Conditions of which The Club shall be the judge, it shall be at the option of The Club to terminate without notice the User’s use of the locker.
• On termination of the right to use the Locker for any reason whatsoever, the user shall forthwith remove all contents of the Locker and return the Locker key to The Club. If there is any damage to the Locker, it shall be at the sole discretion of The Club to ask for payment for the purposes of repairing the Locker.
• If the user decides to return their locker key to The Club because they no longer require use of the locker, the user will have no right of refund to any part of the original rental fee paid. If this occurs The Club will hold the Locker for one week, after which The Club have the right to reallocate the Locker.